Privacy & Security Policy

Effective Date: January 11, 2018

Simple Safety Coach, LLC ("SSC") takes issues regarding your privacy and security very seriously. This document explains what information is collected, how that information is used, and how it is managed and protected. Please take some time to familiarize yourself with this Privacy and Security Policy ("Policy").

By using the site and services (collectively referred to as "Services"), you ("User") agree to accept the terms of this Privacy Policy. We retain the right to change or otherwise amend this Policy. Changes will be posted to this site and will be effective immediately.

These Services are intended for U.S. audiences and are governed by and operated in accordance with the laws of the U.S. By using the Services, you agree that the collection, storage, and use of any information, including correspondence with SSC, is subject to United States laws and regulations and our Policy.

What Information Is Collected

We collect information in three ways:

• Communications sent to us (email, traditional mail, or any other form). This helps SSC improve the Services and respond more effectively to inquiries.
• Information entered into the Services, including signup/registration data and operational data (incident reports, training records, etc.).
• Log information (IP addresses, activities within the Services, device/browser information). No log information contains confidential or uniquely identifiable data.

SSC relies on Users to create, assign, and maintain appropriate access roles to comply with their own information security policies, especially for sensitive areas such as Accident Reports and Personal Health Information (PHI).

How Information Is Used

• To provide, maintain, and improve the Services.
• To generate standard reports or deliver data to third parties only with your expressed consent.
• In aggregate (anonymized) form to understand usage trends and improve the platform.
• For authentication (temporary tokens stored as cookies).

Legal Access to Your Information

SSC may disclose information when reasonably necessary to:

• Comply with applicable law, regulation, or legal process.
• Investigate potential violations of our Terms of Use.
• Detect, prevent, or investigate fraud or security issues.
• Protect the rights, property, and safety of SSC and our users.

How Information Is Protected

SSC incorporates security into every stage of development, testing, and operations. While no system can guarantee 100% security, we follow industry best practices, including:

• Complex passwords with support for passphrases.
• Auto-expiring access tokens.
• Firewalls and strict internal access controls.
• SSL encryption for all data in transit.
• Strong encryption for sensitive PII and PHI data.

Requesting Decommission

To request decommissioning of your account, please contact SSC. By default, personal or business identifiable data is anonymized and retained for trend analysis. If you require full removal of data, please specify this in your request.